How to prove your business address and business location

Proving your business address and location are required for many business transactions. It requires documents that prove the physical address of a business.   What can a business owner show as  proof of business location or proof of business address?   Learn which documents you can use to prove to prove the business address or business location, and how to get them.
Common problem:  I can’t prove my business address or business location.  Contact us or apply below today.   We are experts and can easily show you how to prove business address and business location.   You will learn what the easiest and fastest way is to show proof of business location for your business.
Examples of proof of business location and proof of business address.

A business owner applies for a small business loan such as a bank statement loan and is approved.
Closing requirements almost always require the owner to provide documentation of proof of the address of the business, or location of the business.  There are several options in showing proof of business address.

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The business owner can submit any of the following because almost all are accepted.

  1. Business rental lease agreement, or a copy of the business rental lease agreement.
  2. Mortgage statement showing the business address.   If the business purchased the real estate through a commercial real estate loan, then a current mortgage statement can be provided.
  3. A current business license if the business address has stayed the same since
    the business was established and the original business license was obtained. An option a  sole proprietor can provide is a business license or a schedule C.
  4. Articles of Incorporation or a partnership agreement that has the same address on it.
  5. The most recent business tax return if the address is the same as the address of the business loan application and approval.

How to prove your business address and business location

Step 1: When making any request or application in the name of your business, review in advance what may be required to prove your business location or business address.

Step 2: Tip: Gather information you have on your business location and business address in advance.  Have the items available or make a list to discuss.

Step 3: Do business with companies that will accept the proof of business address that you have, or can get.

Do business with companies that accept the proof of business address you can provide
Narrow down your list of businesses you will do business with to the ones that accept the proof of business location that you can provide.

Step 4: Make contact with funding programs and confirm your business address information will be enough.

Make contact with funding programs and confirm your business address information with be enough.
Try to confirm ahead of time that the business address information will be satisfactory.

Step 5: Submit a request or application.

Submit a request or application.
When satisfied you will meet the requirements, apply.

Step 6: If you receive an offer, first review the terms including the items required to prove the location and address of your business. If ready to complete an offer, submit the required items. Get final questions answered before closing. Finalize the transaction.

If you do not have, or cannot provide the types of documentation for proof of business location or business address,   contact us below.   We can guide you, and give you tips on how you can get proof of your business location.

You don’t have any proof of business location and don’t know what to do and how to get it?

Sometimes business owners cannot prove the address of a business that is required to close a business loan.
How to prove business location.  Are there other ways?  What is the lender asking for?  There are other options in addition to the ones listed above.
If you cannot prove your business address now, review your options and fixes below:

How you can fix the following problem:   “I can’t prove my business address and business location.”

  1. Get an updated business license. Your city or county can reprint or resend a copy of your business license that shows the updated business address.  If the city or county shows a previous and outdated business address, then provide the current address before requesting a reprint of the business license.
  2. Review the address at the secretary of state to see the current business address and business location listed.  If the current business address is wrong, contact the secretary of state and update the articles of incorporation to update and list your current address.

Remember:  Evidence of your business address and business location is often required for small business loans.  The person applying in the name of the company has to be able to prove where the business is located.   This prevents mail correspondences from going to the wrong address and also helps prevent owners from making changes without the knowledge of the other owners.

F.A.Q., Frequently asked Questions:

Question: How can I prove my business address?   I don’t have proof of my business location and cannot provide it.   What can I do?

Answer: Find and provide either a copy of the business lease, rental agreement, business utility bill, mortgage statement, business license or articles of incorporation.

Question: I’m having trouble getting proof of my business location. The lender will not accept my website as proof of business location. What should I do now?

Ask the lender for all the options they will accept to prove the location of your business. The lender may accept more for proof of business address than what they are saying.

What is a site inspection?

A site inspection is when a company sends someone in person to inspect the place of business of another company. This is usually done for business loans, vendor relationships and when large contracts are signed between companies. The goal is to confirm another company’s address and place of business. It also proves that the business is open and operating.

What will not work for proof of business address and location?

PO Boxes, addresses that do not have a building or structure on them, out of state addresses, vacant lots and raw land are not accepted as proof of a business address and location

Examples of what generally will not work for proof of address:

  1. Virtual office address
  2. P.O. Box: post office box
  3. Address to a vacant lot
  4. Raw land
  5. Address to a physical location that does not have a building or structure on it
  6. An out of state address.   This happens when the business is located in one state but a business address to a different location or another location in another state is provided.
  7. When the business address is in one state and the owners home address is in another state.   This is referred to as an absentee owner or out of state owner.

There are exceptions to some out of state owner situations.     If the business address is on the border of one state and the owner lives within a reasonable distance in a neighboring state.    A business owner that lives less than 50 miles from their business is usually acceptable.  Examples are a business that is listed in Kansas City, KS, and the owner lives in Missouri.    Other examples are a business in Chicago, IL, and the owner’s home address is in northwest Indiana, less than 50 miles away.