Payoff Letter

Definition of a Payoff Letter.  What is a Payoff Letter?

A Payoff Letter is a letter that is required often by a Lender proving that other loans the borrower had are paid off and have a $0 Balance.

Examples of a Payoff Letter:

– A request to show other small business loans are paid off.
– A request to verify that a credit card is paid off.
– A Letter showing that a similar type of loan has a zero balance and is paid off.
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Did you know?

These Letters are also called a “Zero Balance Letter”.   They are often referred to this way to emphasize that the Letter needs to show that the balance is Zero.

Why are they requested?

Lenders may want to make sure that certain loans are paid off in order for them
to be willing to approve and fund a new loan.

Payoff Letter
What are Payoff Letters?

Customers cannot always provide this letter.
Sometimes customers are not well versed in this field.  Another reason is they also don’t like getting paperwork together and are unsure how to do it.   Customers also see it as a burden that they do not have the time or desire to deal with.

How to Handle a Payoff Letter request:

If a Lender asks you to provide a Zero balance letter, find out which Institution it is.
If you have more than one loan with that institution, get the Account number to make sure you will be getting the information for the correct account.    Once you have this information, call the customer service number for that Lender.

Tell the Representative what you need and they will transfer you to the correct department.  Most Companies have specific Departments that handle this type of request.   You will be routed to that Department and they will provide the Letter.  In most cases you will receive the Letter in 2 to 4 hours.

If you have been asked for this type of Documentation, call us to discuss.   Explain what you are being requested to provide.   There are other Financing products that do not require this and other forms of verification.   You can apply for other Financing options and avoid having to provide this type of Documentation.

FAQ Frequently asked questions on a payoff letter

What is the payoff letter?
A payoff letter is issued by the lender. It shows the amount required to payoff the borrowers existing loan by a certain date for the loan to be fully paid off. They often contain dates by which the payment must be made and how much the payoff increases each day or month if it is not paid by that date.
What is a payoff demand letter?
A payoff demand letter is issue by a lender that requires the borrower to payoff the transaction. It includes the total amount required, a pay by date, account number and payment options. I typically states consequences for the borrower if the demand is not met. Borrowers are best served to review their loan contact carefully and possibly seek legal counsel if they receive a demand letter.
What does it mean to request a payoff?
To request a payoff, a borrower contacts the lender and asks how much is required to be paid to pay of the loan they have, and also the date the lender needs the payment by. The lender will usually send the borrower an official letter verifying the payoff quote. After payoff, borrowers should verify the account was fully paid off.

Learn more about other types of request for proof of Documentation such as
Proof of income.

Recent examples from the Web:

Therapeutics Corporation entering into a Payoff Agreement and Letter.