How to prove your business address and location

What can you show to prove your business address and location?

Specific documents that prove the physical address of a business.  Learn which documents you can use, and how to get them.

If you cannot prove your business address or business location, contact us.
We can easily assist you in proving your business location.

6 Examples of Proof of Address  you can use – Further below.

A business owner applies for a small business loan such as a bank statement loan and is approved.
Closing requirements require the owner to provide documentation of proof of the address of the business. For a business loan, apply below now.

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Accepted Documents

The business owner can submit any of the following which will typically be accepted.

1. Business utility bills.

2. Business rental lease agreement. Also a copy of the business rental lease agreement.

3. Mortgage statement. This would show the business address.   If the business purchased the real estate through a commercial real estate loan, then a current mortgage statement can be provided.

4. A current business license. Often accepted if the business address has stayed the same since the business was established and the original business license was obtained. An option a  sole proprietor can provide is a business license or a schedule C.

5. Articles of Incorporation. A partnership agreement that has the same address on it may also be accepted.

6. Business tax return. Often accepted if the address is the same as the address on the business loan application

FAQ Prove your business address

What is accepted for proof of business address?

A copy of a business utility bill, business lease, mortgage statement, landlord verification, business license or articles of incorporation should work. See a complete list on page.

What can I do if my proof is not accepted?

Ask for all the choices they will accept to prove the location of your business. They may accept more than what they list. Pictures and videos of your business may be accepted. A site inspection can work as a last resort.

Why is a P.O. Box not acceptable?

P.O. Boxes are not the physical location of the business. Addresses that do not have a building or structure, vacant lots and raw land are not accepted as proof of a business address and location.

What is a site inspection of my business?

A site inspection is when someone comes in person to inspect your place of business. This is usually done for business loans, vendor relationships and when large contracts are signed between companies. The goal is to confirm the company’s address and that the business is open and operating.


How to prove your business address and business location

Step 1: When making any request or application in the name of your business, review in advance what may be required to prove your business location or business address.

Step 2: Tip: Gather information you have on your business location and business address in advance.  Have the items available or make a list to discuss.

Step 3: Do business with companies that will accept the proof of business address that you have, or can get.

Narrow down your list of businesses you will do business with to the ones that accept the proof of business location that you can provide.

Step 4: Make contact with funding programs and confirm your business address information will be enough.

Try to confirm ahead of time that the business address information will be satisfactory.

Step 5: Submit a request or application.

When satisfied you will meet the requirements, apply.

Step 6: If you receive an offer, first review the terms including the items required to prove the location and address of your business. If ready to complete an offer, submit the required items. Get final questions answered before closing. Finalize the transaction.

If you do not have the types of documentation for proof of business location or business address,   contact us below.   We can guide you, and give you tips on how you can get proof of your business location.
You don’t have any proof of business location and don’t know what to do and how to get it?
Sometimes business owners cannot prove the address of a business that is required to close a business loan.
How to prove business location.  Are there other ways?  What is the lender asking for?  There are other options in addition to the ones listed above.
If you cannot prove your business address now, review your options and fixes below:

How you can fix the following problem:

I can’t prove my business address and business location.

  1. Get an updated business license. Your city or county can reprint or resend a copy of your business license that shows the updated business address.  If the city or county shows a previous and outdated business address, then provide the current address before requesting a reprint of the business license.
  2. Review the address at the secretary of state to see the current business address and business location listed.  If the current business address is wrong, contact the secretary of state and update the articles of incorporation to update and list your current address.

Remember:  Evidence of your business address and business location is often required for small business loans.  The person applying in the name of the company has to be able to prove where the business is located.   This prevents mail correspondences from going to the wrong address and also helps prevent owners from making changes without the knowledge of the other owners.

Examples of what generally will not work for proof of address:

  1. Virtual office address
  2. P.O. Box: post office box
  3. Address to a vacant lot
  4. Raw land
  5. Address to a physical location that does not have a building or structure on it
  6. An out of state address.   This happens when the business is located in one state but a business address to a different location or another location in another state is provided.
  7. When the business address is in one state and the owners home address is in another state.   This is referred to as an absentee owner or out of state owner.

There are exceptions to some out of state owner situations.     If the business address is on the border of one state and the owner lives within a reasonable distance in a neighboring state.    A business owner that lives less than 50 miles from their business is usually acceptable.  Examples are a business that is listed in Kansas City, KS, and the owner lives in Missouri.    Other examples are a business in Chicago, IL, and the owner’s home address is in northwest Indiana, less than 50 miles away.